The Academy’s annual meeting attracts the best and brightest innovators and key decision-makers in optometry.
Whether your company’s goal is to gain new leads or increase brand recognition, making the choice to partner with the Academy is an excellent way to reach our more than 15,000 members and meet your company’s objectives.
This year the American Academy of Optometry is enthused to present Academy 2024 Indianapolis. Academy 2024 Indianapolis will be held at the Indiana Convention Center, November 6-9. Academy 2024 Indianapolis will represent the full spectrum of optometric professionals and decision-makers, including optometrists in general practice and subspecialties, optometric residents, optometry students, and many other professionals within the vision sciences community.
Academy 2024 Indianapolis Exhibition will take place Wednesday – Friday, Nov 6-8.
Exhibit Hall Hours
*Hours subject to change*
Exhibitor Move In
Monday, November 4
8 am – 6 pm
Tuesday, November 5
8 am – 6 pm
Wednesday, November 6
8 am – 3 pm
Exhibitor Move Out
Friday, November 7
3 pm – midnight
Saturday, November 8
7 am – noon
Official Show Hours
Wednesday, November 6
5 pm – 7:30 pm Exhibit Hall Welcome Reception
Thursday, November 7
11 am – 6:30 pm Exhibit Hall Opens
4:30 pm – 6:30pm Attendee Reception
Friday, November 8
9 am – 3 pm Exhibit Hall Opens
10 am – 11 am Student Focus Hour
Exhibitor Prospectus
Interested in exhibiting or providing corporate support to this year’s meeting? Review the 2024 Pospectus for full details.
Frequently Asked Questions
We are pleased to present the Industry Partner and Exhibitor FAQs (Frequently Asked Questions) for Academy 2024 Indianapolis. As a loyal sponsor/exhibitor, or a new company, we appreciate your continued support and involvement in bringing life to our annual meeting, providing practice-changing, clinical research and education, including showcasing new product innovations, technologies and pharmaceuticals in the optometric field to our members and other professionals in the optometric community.
We have updated our Exhibitor FAQs to keep you apprised of what to expect this year as we move forward in planning Academy 2024 Indianapolis!
Is Academy 2024 Indianapolis going to be a live, in-person meeting?
Yes, the Academy is planning a live, in-person meeting in Indianapolis for November 6-9, 2024.
Where is Academy 2024 Indianapolis being held?
Indiana Convention Center
100 South Capitol Ave, Indianapolis, IN 46225
What are the exhibit hall hours?
Please see the Academy 2024 Indianapolis Pospectus.
We are interested in participating, where can I find details on show hours, pricing and booth options?
Please see Academy 2024 Indianapolis Pospectus
If is your first time exhibiting with the American Academy of Optometry, you must first complete the Exhibitor Review Application before you can apply to exhibit. If approved, will notify you by e-mail to proceed to apply for booth space for Academy 2024 Indianapolis.
Exhibit booth space does not include carpet, tables, chairs, or other equipment, nor does it include electricity, labor, or other services. All utilities (including internet and electrical outlets) must also be pre-ordered from the appropriate vendors. Order forms for all such materials and services will be included in the service kit supplied by the official show decorator Fern Expositions. Information regarding rental and service orders with descriptions and rates for all items will be made available to every confirmed exhibitor by the official show decorator at least *90 days (about 3 months) prior to the meeting. The service kit will be available online through OneView, which is the FernExpo online ordering system.
*month/date subject to change
What are the deadlines for registration and payment?
The deadline for registering as an exhibitor is a week prior the annual meeting. Payment is due in full upon receipt of contract and is non-refundable after July 15, 2024. We strongly advise registering well before this deadline to maximize your Academy 2024 Indianapolis exhibiting experience. To View the live floor plan please click here
When will the Exhibitor Service Manual be available and how will it be sent?
A comprehensive service manual, including all order forms for labor and services will be available July 22, 2024 . Only exhibiting companies that paid in full will automatically receive the link.
Is lead retrieval provided?
Yes, this can be found in the service kit provided by OneView-FernExpo.
Who is the official General Services Contractor?
Fern Expositions is the official contractor for all exhibitor related services.
How many exhibitor badges does my company receive with a booth?
Exhibitors will receive five complimentary badges per 100 sq. ft. of exhibit space. Exhibitor Booth Personnel Registration opens on May 20, 2024.
Who is the official housing provider, when open and rates?
Orchid Events Solutions is the Academy’s official housing provider.
Orchid Events Solutions is the Academy’s official housing provider.
Exhibitors will receive a link via email to secure housing after you register to exhibit for Academy 2024 Indianapolis.
The Academy aims to offer contracted hotel rates to all registered attendees. We ask that you please do not make two hotel reservations as this takes away room availability from other attendees.
How can I get a letter of invitation from AAO for visa purposes?
International exhibitors traveling to the United States can request an invitation letter from the American Academy of Optometry. These letters do not guarantee that visas will be accepted. Click here to request an official Exhibitor AAO invitation letter.
Can I cancel my booth space?
All cancellation requests must be made in writing. Please send an e-mail to exhibits@aaoptom.org. Request to cancel or downsize booth space may incur a cancellation fee based on the date the request has been received by the exhibits manager.
What is the show cancelation policy for Academy 2024 Indianapolis?
**Please see additional details in the Rules and Regulations section of the Academy 2024 Indianapolis Pospectus.