The Academy’s annual meeting attracts the best and brightest innovators and key decision-makers in optometry.
Whether your company’s goal is to gain new leads or increase brand recognition, making the choice to partner with the Academy is an excellent way to reach our more than 12,000 members and meet your company’s objectives.
This year the American Academy of Optometry is enthused to present Academy 2023 New Orleans. Academy 2023 New Orleans will be held at the New Orleans Ernest N. Morial Convention Center, October 11-14. Academy 2023 New Orleans will represent the full spectrum of optometric professionals and decision-makers, including optometrists in general practice and subspecialties, optometric residents, optometry students, and many other professionals within the vision sciences community.
Academy 2023 New Orleans Exhibition will take place Wednesday – Friday, Oct. 11 – 13.
Exhibit Hall Hours
Exhibitor Move In
Monday, October 9 (by appointment only) 8 am – 6 pm
Tuesday, October 10 8 am – 6 pm
Wednesday, October 11 8 am – 3 pm
Exhibitor Move Out
Friday, October 13 3 pm – 12 am
Saturday, October 14 7 am – 12 pm
Official Show Hours
Wednesday, October 11
5 pm – 7 pm Exhibit Hall Welcome Reception
Thursday, October 12
10 am – 6:30 pm Exhibit Hall Opens
10 – 11 am Student Focus Hour
11:30 am – 1 pm Lunch at Exhibit Hall
Friday, October 13
9 am – 3 pm Exhibit Hall Opens
11:30 am 1 pm Lunch at Exhibit Hall
Hours are subject to change.
Exhibit Hall Floor Plan
Frequently Asked Questions
We are pleased to present the Industry Partner and Exhibitor FAQs (Frequently Asked Questions) for Academy 2023 New Orleans. As a loyal sponsor/exhibitor, or a new company, we appreciate your continued support and involvement in bringing life to our annual meeting, providing practice-changing, clinical research and education, including showcasing new product innovations, technologies and pharmaceuticals in the optometric field to our members and other professionals in the optometric community.
We have updated our Exhibitor FAQs to keep you apprised of what to expect this year as we move forward in planning Academy 2023 New Orleans!
Is Academy 2023 New Orleans going to be a live, in-person meeting?
Yes, the Academy is planning a live, in-person meeting in New Orleans, LA from October 11-14, 2023.
Where is Academy 2023 New Orleans being held?
New Orleans Ernest. N Morial Convention Center
900 Convention Center Blvd.New Orleans, LA 70130
We are interested in participating, where can I find details on show hours, pricing and booth options?
Please see Academy 2023 New Orleans Exhibitor Prospectus
If is your first time exhibiting with the American Academy of Optometry, you must first complete the Exhibitor Review Application before you can apply to exhibit. If approved, will notify you by e-mail to proceed to apply for booth space for Academy 2023 New Orleans.
Exhibit booth space does not include carpet, tables, chairs, or other equipment, nor does it include electricity, labor, or other services. All utilities (including internet and electrical outlets) must also be pre-ordered from the appropriate vendors. Order forms for all such materials and services will be included in the service kit supplied by the official show decorator Fern Expositions. Information regarding rental and service orders with descriptions and rates for all items will be made available to every confirmed exhibitor by the official show decorator at least* 90 days (about 3months) prior to the meeting. The service kit will be available online through One View, which is the Fern Expoonline ordering system.
*month/date subject to change
What are the deadlines for registration and payment?
The deadline for registering as an exhibitor is a week prior to the annual meeting. Payment is due in full upon receipt of contract and is non-refundable after July 15, 2023. The deadline for inclusion in the show program is May 30, 2023. We strongly advise registering well before this deadline to maximize your Academy 2023 New Orleans exhibiting experience. View the live floorplan HERE.
When will the Exhibitor Service Manual be available and how will it be sent?
A comprehensive service manual, including all order forms for labor and services is currently available. Only exhibiting companies that paid in full will receive automatically the link.
Is lead retrieval provided?
Yes, this can be found to order in the service kit provided by OneView-FernExpo.
Who is the official General Services Contractor?
Fern Expositions is the official contractor for all exhibitor related services. Exhibitor Services can be reached at 800.774.1251 or via email.
How many exhibitor badges does my company receive with a booth?
Exhibitors will receive five complimentary badges per 100 sq. ft. of exhibit space.
Who is the official housing provider, when open and rates?
Orchid Events Solutions is the Academy’s official housing provider.
Exhibitors will receive a link via email to secure housing after you register to exhibit for Academy 2023 New Orleans. For assistance booking housing (registration as an exhibitor required prior to calling) please call Orchid Events at 1-866-365-1113 toll-free (International: 1-385-766-1649).
The hotels require a one-night deposit or credit card guarantee when reservations are made. Deposits are fully refundable if notice of cancellation is received by the hotel at least 72 hours prior to the date of expected arrival. The Academy aims to offer contracted hotel rates to all registered attendees. We ask that you please do not make two hotel reservations as this takes away room availability from other attendees.
If you do not see your desired dates available or would like to stay before or after the convention dates, please contact us at the above number.
Orchid Event Solutions is open Monday-Friday 7 a.m.-4 p.m. MT, excluding federal holidays.
Please note that Orchid Event Solutions does not accept cancellations over the phone. You can submit your cancellation request by fax at 801-355-0250 or by e-mail at help@orchid.events.
How can I get a letter of invitation from AAO for visa purposes?
International exhibitors traveling to the United States can request an invitation letter from AAO. These letters do not guarantee that visas will be accepted. Click here to request an official AAO invitation letter.
Can I cancel my booth space?
All cancellation request must be made in writing. Send an e-mail to exhibits@aaoptom.org. Request to cancel or downsize booth space may incur a cancellation fee based on the date there quest has been received by the exhibits manager.
What is the show cancelation policy for Academy 2023 New Orleans?
**Please see additional details in the Rules and Regulations section of the prospectus.
Click on Academy 2023 New Orleans Rules and Regulations to access a full copy.
Prospectus
Interested in exhibiting or providing corporate support to this year’s meeting? Review the 2023 Prospectus for full details.
